Proposals have no mandatory structure or formula. In fact, the structure of a proposal is as varied as the interests of the granting organizations. The idea behind writing a proposal is to develop a partnership between a nonprofit organization and a foundation or corporation. This is necessary because nonprofits often have the vision to execute effective community programming but not the financial resources to carry it out. Proposals request funds for a myriad of needs, but good proposals generally include similar elements.
Instructions
1. Prepare an executive summary. This is the key element of your proposal. It should include the problem, the solution, the funding needed to support the programming and the history and qualifications of your organization. All the information needs to support your ability to effectively carry out the details of the proposal. Catch the reader's attention in this opening portion of the proposal so they have to read on.
2. Develop a statement of need. Use current and accurate statistics to support this statement. This section is a way to give the reader hope that the problem, if addressed, can have a positive outcome. Convince the reader that your project is better than any other project out there.
3. Create a project description. Include the objectives, methods, staffing, evaluation and sustainability of the project. Each part should seamlessly flow into the next. Give the reader an idea of what you plan to accomplish, how you plan on going about it, what depth of staff you need and how you plan to evaluate your progress throughout the project. In many ways, this should be looked at as the justification for your proposed budget.
4. Present a budget plan. Some organizations require a detailed budget, while others expect only an overview. Following the guidelines set forth by your lending organization, develop a budget plan that accurately reflects your project's funding needs.
5. Include your organization's resume. Describe the board that runs your organization and the activities its members participate in. Tie in how the organization's activities and culture directly reflect the goals described in your proposal.
6. Finish with a strong and persuasive conclusion. This is your final appeal for the proposal. It should recap what your organization hopes to do and why the funding is necessary. It might also explain what the desired outcome would be and how the project could continue into the future with additional funding.
